FBI Fingerprint Clearance (Act 114)

Act 114 of 2006 amended the Public School Code and
placed clearance requirements on employees hired as of April 1, 2007.

Act 15 of 2015 amended the clearance requirements to require background checks
be performed upon initial hire and then renewed every 60 months.

The fingerprint-based background check is a multiple-step process:

1. The applicant must register with Cogent Systems prior to going to the fingerprint site. Fingerprint services will not be provided to applicants without prior registration. Registration is completed online or over the phone. WHEN REGISTERING, PLEASE DO SO UNDER THE DEPARTMENT OF EDUCATION. Failure to register under the Department of Education will require you to re-register correctly and will result in additional charges. Registration is available online 24 hours/day, 7 days/week at http://www.pa.cogentid.com/. Telephone registration is available Monday to Friday, 8AM to 6PM EST at 1-888-439-2486. During the registration process, all demographic data for the applicant is collected (name, address, SSN, etc.) so there is no data entry required at the fingerprint collection site. To ensure a successful registration and avoid any data collection errors, please register yourself online. If you do register by phone, make sure your Social Security Number is collected correctly.

2. The applicant will pay the current fee for the fingerprint service. Applicants may make their payment online at http://www.pa.cogentid.com using a credit card or debit card. NO CASH TRANSACTIONS OR PERSONAL CHECKS WILL BE ACCEPTED AT THE PRINT LOCATIONS.

3. The applicant must complete the registration process and then proceed to the fingerprint site of choice. The location of the fingerprint sites with days and hours of operation are posted on Cogent Systems’ website at http://www.pa.cogentid.com. The location of fingerprint sites may change over time so applicants are encouraged to confirm the site location nearest to them.

4. Upon completion of online registration, the applicant will print a confirmation page which will show a PAE Registration ID Number. If the registration is completed by phone, the applicant will be given the PAE Registration ID Number at the fingerprint site.

THE APPLICANT MUST PROVIDE THIS NUMBER TO THE SCHOOL DISTRICT to enable the School District to officially view the CHR information online. The District is able to access your FBI Clearance within 24-hours of your fingerprints being completed.